Job Posting: Parish Secretary
Serving: St. Patrick Catholic Church, University Parish Newman Center
Reports To: Pastor/Administrator, Parochial Vicar, and/or Parish Bookkeeper
Employment Type: Part-Time (Maximum of 23 hours a week)
Position Overview:
The Parish Secretary provides administrative support to the Pastor and parish staff, serves as a welcoming and helpful presence to all who contact or visit the parish office, and ensures the smooth and efficient operation of parish communications and clerical functions. This role is vital in supporting the mission of the parish through hospitality, organization, and professionalism. Applicants must be prepared to work in a fast-paced setting, be highly organized, and bring a warm and helpful demeanor to all interactions.
Administrative (Parish Secretary)
- Serve as the first point of contact for visitors and parishioners – offering hospitality
- Manage incoming calls and office communications during regular hours
- Distribute daily mail
- Maintain parish database (PDS/Parish Support) including updating parishioner records, posting contributions, and registering new members
- Schedule and record Mass intentions
- Coordinate parish mailings
- Prepare Baptism and Sponsor certificates upon request
- Record sacramental information (baptisms, weddings, funerals, etc.)
- Take meeting minutes for parish staff gatherings
- Coordinate logistics for weddings and funerals (e.g., scheduling organists, altar servers)
- Liaison with Bereavement Lunch Coordinator for all funerals
- Other tasks as assigned by the pastor, administrator, parochial vicar, bookkeeper
Required Qualifications
- Minimum of two (2) years’ experience in administrative/secretarial work
- Proficiency in Microsoft Office (Word, Excel, etc.)
- Knowledge of PDS or another parish data base system and/or a willingness to learn our system
- Excellent communication and interpersonal skills
- Must pass a background check and complete Safe Environment training (Diocese of Youngstown requirement)
How to Apply
Interested candidates should submit a resume and cover letter to Fr. William N. Wainio at wwainio@youngstowndiocese.org. Applications will be accepted until the position is filled.
Join us in serving a vibrant Catholic community with joy, compassion, and creativity!
