ABOUT ST. VINCENT-ST. MARY HIGH SCHOOL:
St. Vincent-St. Mary High School (STVM) is a Catholic, college-preparatory school with a rich tradition of academic excellence, faith formation, and student success. Rooted in the Marianist tradition, we are committed to educating the whole person—mind, body, and spirit—while fostering a supportive and inclusive community. Our dedicated faculty and staff play a vital role in shaping the leaders of tomorrow, inspiring students to achieve their full potential through rigorous academics, meaningful service, and a vibrant extracurricular experience. We are seeking passionate and mission-driven individuals to join our team and contribute to our legacy of excellence.
PRIMARY PURPOSE:
The Administrator of Student Accounts will ensure tuition contracts are on file, administer and maintain student accounts, actively pursue the timely payment of account balances, and work to collect over-due balances.
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MAJOR RESPONSIBILITIES AND DUTIES:
- Set-up tuition accounts for all new and returning families.
- Distribute, collect, and file tuition contracts.
- Follow-up on non-returned tuition contracts.
- Assist in collecting State of Ohio Scholarship paperwork from families.
- Ensure proper registration and billing.
- Monitor student balances.
- Pursue collection of past due payments of student accounts in arrears.
- Work closely with CFO regarding arrear balances and missing paperwork.
- Heavy communication with families via phone calls, emails and letters.
- Ensure student account information is current.
- Collaborate with Director of Tuition Assistance Scholarships for fund allocation.
- Attend registration events.
- Work with the Transportation Coordinator to procure transportation contracts and payments.
- Review enrollment with the Principal and Academic Administration.
- Facilitate relationship building with student families and community members.
- Administer day-to-day correspondence with families.
- Assist the CFO with processing donations.
- Assist Enrollment and Advancement with pre-event planning and mailings.
- Collect, sort, and deliver mail.
- Provide coverage of the front desk as needed.
- Other duties as assigned.
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QUALIFICATIONS:
- High school diploma required.
- Associate degree in business administration or related field preferred, or equivalent experience.
- Ability to multi-task.
- Satisfactory work history.
- Highly organized, with the ability to remain flexible.
- Detail Oriented.
- Excellent communication skills, both written and verbal.
- Ability to communicate effectively via email and telephone.
- Knowledge of office procedures and filing techniques.
- Familiarity with Microsoft Office and Google platforms.
- Familiarity with Blackbaud software a plus but not required.
PHYSICAL DEMANDS
- Prolonged sitting.
- Regular use of hands and fingers.
- Lifting, carrying, and moving work-related supplies and equipment
- Regularly lift and/or move up to 10 lbs., and occasionally lift and/or move up to 20 lbs
- Working under time constraints and deadlines.
Travel required
- Less than 10% and typically limited to local locations.
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Please submit cover letter and resume to employment@stvm.com.
This position is located in the Diocese of Cleveland. See job opportunities in the Diocese of Youngstown at doy.org/jobs
